---
title: Physical Shareholding Asset Explained
description: Alongside recording date of death details, the Physical Shareholding asset allows users to manage post death transactions like income, expenses, realisation and distributions within the asset itself
---

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# Physical Shareholding Asset Explained

## Alongside recording date of death details, the Physical Shareholding asset allows users to manage post death transactions like income, expenses, realisations and distributions within the asset itself

- [Video: How to add Date of Death details for a Physical Shareholding](https://knowledge.exizent.com/physical-shareholding-asset-explained#Video1)
- [Step-by-Step guide: Adding Date of Death details](https://knowledge.exizent.com/physical-shareholding-asset-explained#Guide1)
- [Step-by-Step Guide: Transactions Tab](https://knowledge.exizent.com/physical-shareholding-asset-explained#Guide6)
- [Video: How to add income to a Physical Shareholding](https://knowledge.exizent.com/physical-shareholding-asset-explained#Video2)
- [Step-by-Step guide: Adding Income](https://knowledge.exizent.com/physical-shareholding-asset-explained#Guide2)
- [Video: How to add expenses to a Physical Shareholding](https://knowledge.exizent.com/physical-shareholding-asset-explained#Video3)
- [Step-by-Step Guide: Adding Expenses](https://knowledge.exizent.com/physical-shareholding-asset-explained#Guide3)
- [Video: How to add a realisation to a Physical Shareholding](https://knowledge.exizent.com/physical-shareholding-asset-explained#Video4)
- [Step-by-Step Guide: Adding Realisations](https://knowledge.exizent.com/physical-shareholding-asset-explained#Guide4)
- [Video: How to add a distribution to a Physical Shareholding](https://knowledge.exizent.com/physical-shareholding-asset-explained#Video5)
- [Step-by-step Guide: Adding Distributions](https://knowledge.exizent.com/physical-shareholding-asset-explained#Guide5)

### Video: How to add Date of Death details for a Physical Shareholding

[![](https://cdn-thumbnails.sproutvideo.com/dc9adcb41d1ee4c056/129cfab5ba76bad8/0/w_640,h_360,btn_true/poster.jpg)](https://videos.sproutvideo.com/embed/dc9adcb41d1ee4c056/129cfab5ba76bad8?autoPlay=true)

### Adding Date of Death details

- To add a Physical Shareholding asset, choose the **Savings & investments** tile from the asset ribbon
- From the drop-down menu click the Physical Shareholdings option

![20260819 - Savings and Investments Drop Down Menu](https://knowledge.exizent.com/hs-fs/hubfs/20260819%20-%20Savings%20and%20Investments%20Drop%20Down%20Menu.png?width=604&height=497&name=20260819%20-%20Savings%20and%20Investments%20Drop%20Down%20Menu.png)

- In the **Shareholding details **section complete the relevant fields, as required 
- As you begin typing in the **Name of shareholding** and **Share Registrar** fields, a dropdown list of matching options will appear for you to select
- You can also enter the information manually as free text

📍Where the deceased has been marked with a domicile of 'Scotland', an additional question will appear, allowing for shares to be grouped by **Share Registrar **on the C1 form

![20260819 - Name of Shareholding Drop Down Menu](https://knowledge.exizent.com/hs-fs/hubfs/20260819%20-%20Name%20of%20Shareholding%20Drop%20Down%20Menu.png?width=604&height=316&name=20260819%20-%20Name%20of%20Shareholding%20Drop%20Down%20Menu.png)

⌨️If a field is not required, then it will be marked as **optional**

- When it comes to selecting the address for the shareholding you have 2 options:
  
    - Our **Estatesearch** powered Share Registrar address book will auto populate a **Suggested address** for the appropriate Share Registrar selected

- - Or you are able to **Search for an address** or **Manually enter address**

**![20260819 - Address Options-2](https://knowledge.exizent.com/hs-fs/hubfs/20260819%20-%20Address%20Options-2.png?width=604&height=857&name=20260819%20-%20Address%20Options-2.png)**

- When selecting **Yes** to **Owned for 2 years**, an additional question will appear asking whether you intend to claim **Business Property Relief (BPR)**. If you also select **Yes** to this question, the value of the **BPR claim** can be entered in the **Asset Value** section (at either 50% or 100%)
- After completing the remaining **Asset ownership **and **Share asset profile **sections, a tooltip will appear to explain which Inheritance Tax Form the asset will populate

**![20260819 - Asset Ownership and Share Profile-1](https://knowledge.exizent.com/hs-fs/hubfs/20260819%20-%20Asset%20Ownership%20and%20Share%20Profile-1.png?width=604&height=785&name=20260819%20-%20Asset%20Ownership%20and%20Share%20Profile-1.png)**

- In the **Asset Value **section the **Trading currency **field will automatically default to **GBP - British Pound Sterling**, but this can be changed using the drop down menu
- After saving the **Physical Shareholding** asset, you're able to attach any asset-specific documents and record any asset-specific notes using the options on the right hand side

🌟The **Overview **tab will show all asset details up to the Date of Death

📈The **Transactions** tab is where you are able to manage all post-Date of Death transactions e.g. income, expenses, realisation and distributions 

### Transactions Tab

- The **Asset Summary **table, under the **Transactions **tab, will track and record every transaction relating to the Shareholding, whether it impacted the asset value or not
- There is a running tally of the **Number of Shares **and a **Gain/Loss **section, all available within the **Asset Summary**

**![20260819 - Asset Summary Table-1](https://knowledge.exizent.com/hs-fs/hubfs/20260819%20-%20Asset%20Summary%20Table-1.png?width=604&height=579&name=20260819%20-%20Asset%20Summary%20Table-1.png)**

- The **Transaction History **section allows you to manage all transactions within the Shareholding Asset itself

➕ Transactions can also still be managed through the **Income & receipts**, **Expenses** and **Distributions** tabs on the **Estate Overview** page and will show on the **Transaction History** section within the asset as well

**![20260819 - Transactions History](https://knowledge.exizent.com/hs-fs/hubfs/20260819%20-%20Transactions%20History.png?width=604&height=327&name=20260819%20-%20Transactions%20History.png)**

💻The **Transaction History **section will default to show all asset-related transactions, but these can be filtered using the **Income**, **Expenses** and **Realisation/Distribution** headings.

👍Transactions can also be sorted in this section by **Name**, **Type**, **Date**, **Source** and **Total Value** by clicking on the relevant column header

### Video: How to add income to a Physical Shareholding

[![](https://cdn-thumbnails.sproutvideo.com/729adcb41d1ee5c4f8/35e192a9b0ba4606/0/w_640,h_360,btn_true/poster.jpg)](https://videos.sproutvideo.com/embed/729adcb41d1ee5c4f8/35e192a9b0ba4606?autoPlay=true)

### Adding Income

- To add **Income** to a **Physical Shareholding **select **Add Income** from the drop-down menu that appears after clicking **Add Transaction**
- The **Income Source** will default to **Dividend** and a **Cash value **or **Quantity of Shares **can be added as the **Income method**

**![20260819 - Income (Cash Value)-2](https://knowledge.exizent.com/hs-fs/hubfs/20260819%20-%20Income%20(Cash%20Value)-2.png?width=604&height=849&name=20260819%20-%20Income%20(Cash%20Value)-2.png)**

💷If the **Income Method **is selected as **Quantity of Shares **this will update the **Total income value of shares **row of the **Asset Summary **table and show in the **Shares from income** row under the **Number of shares **tab

🏦If the **Income Method **is selected as **Cash value** then the **Total income cash value** row of the** Asset Summary table** will update 

- Adding income as a **Cash Value** enables the option to pay income directly into the deceased's bank account by selecting this option in the **Payment to** field. Any income paid this way will be deducted from the **Income payments to other accounts** row in the **Asset Summary** to balance the **Remaining asset value**

![20260819 - Income (Cash Value)-1](https://knowledge.exizent.com/hs-fs/hubfs/20260819%20-%20Income%20(Cash%20Value)-1.png?width=604&height=729&name=20260819%20-%20Income%20(Cash%20Value)-1.png)

### Video: How to add expenses to a Physical Shareholding

[![](https://cdn-thumbnails.sproutvideo.com/109adcb41d1ee5c79a/043c78e0af2c7e02/0/w_640,h_360,btn_true/poster.jpg)](https://videos.sproutvideo.com/embed/109adcb41d1ee5c79a/043c78e0af2c7e02?autoPlay=true)

### Adding Expenses

- To add an **Expense** to a **Physical Shareholding **select **Add Expense** from the drop-down menu that appears after clicking **Add Transaction**
- The **Type of expense** will default to **Asset Sale**, with the specific Shareholding asset details populating the **Asset type and Asset **fields automatically
- To settle the expense from the value of the Shareholding asset, **Proceeds of sale** will need to be selected in the **Payment from **field
- You are able to choose whether to settle an expense from all available shares within the asset, just Date of Death shares, or if income has been added as **Quantity of Shares**, then the expense can be settled from these 'new' shares as well

🔂If the value of shares sold exceeds the expense value entered, you will need to select where this surplus is being paid into using the **Pay surplus to\* **field that appears in this scenario

![20260819 - Expenses (Settlement Details)-1](https://knowledge.exizent.com/hs-fs/hubfs/20260819%20-%20Expenses%20(Settlement%20Details)-1.png?width=604&height=603&name=20260819%20-%20Expenses%20(Settlement%20Details)-1.png)

💳Like with any expense added to the platform, you can add an expense yet to be paid, partially paid or fully paid. Please see [here](https://knowledge.exizent.com/how-do-i-add-expenses-to-my-case#settle) for further guidance

- The expense will appear in red on the **Transactions History **section and will be accounted for on the **Total expenses value **row of the **Asset Summary **table
- The **Shares sold for expenses** row, within the **Number of Shares **tab will also update when the expense is settled from the value of the Shareholding asset
- If an expense has been settled using a different source (**Proceeds of sale** is not selected for the **Payment from **field), then the **Transaction History **table will identify the **Source** of the payment and the value will also show in the **Expenses paid from other accounts** row to balance the **Remaining asset value**

 💁 For more detailed guidance on how to add expenses to Exizent please see our [article on adding an expense to a case](https://knowledge.exizent.com/how-do-i-add-expenses-to-my-case?hsLang=en)

### Video: How to add a realisation to a Physical Shareholding

[![](https://cdn-thumbnails.sproutvideo.com/5a9adcb41d1ee5c8d0/3b7e8c010c77175c/0/w_640,h_360,btn_true/poster.jpg)](https://videos.sproutvideo.com/embed/5a9adcb41d1ee5c8d0/3b7e8c010c77175c?autoPlay=true)

### Adding Realisation

- If Shares were sold a realisation can be added using the **Add Transaction **button 
- Once you have selected **Add realisation**, use the **Shares to realise**\* field to specify whether the shares being sold existed at the Date of Death, or were 'newly' purchased using income
- Shares can be realised directly into the **Client cash account**, into the **deceased's bank account** or to **Other**

**![20260819 - Realisation-1](https://knowledge.exizent.com/hs-fs/hubfs/20260819%20-%20Realisation-1.png?width=604&height=788&name=20260819%20-%20Realisation-1.png)**

- After adding the **Quantity of shares\* **and **Share price\* **the platform will automatically calculate the **gain/loss** on the Shares in the **Realisation Summary**
- The **Transactions History** section will show the realisation in yellow, once a realisation has been saved
- **The Total sold value** and **Total gain/loss **rows will also update in the **Asset Summary** table, along with the **Number of Shares **and **Gain/Loss **tabs

### Video: How to add a distribution to a Physical Shareholding

[![](https://cdn-thumbnails.sproutvideo.com/aa9adcb41d1ee4c120/f4c9a22321e03930/0/w_640,h_360,btn_true/poster.jpg)](https://videos.sproutvideo.com/embed/aa9adcb41d1ee4c120/f4c9a22321e03930?autoPlay=true)

 

### Adding Distributions

- To make a final distribution for the **Physical Shareholdings** asset, select **Add Distribution** from the drop-down menu that appears after clicking **Add Transaction**
- After marking the **Type of distribution\* **as a **Residuary Legacy** and stating it is a final distribution being made, you're able to select the specific Share asset from the **Select asset/cash\* **drop down menu
- Under the **Distribution Assignment **section there is a specific **Shareholding **option that will let you apply different distribution types to each **Beneficiary **
- The **Distribution summary **will then show the value of shares that have been **sold** and the value of shares that have been **transferred**

💱When selecting to **Transfer** shares you have the option to either transfer the shares at the Date of Death price or the Transfer date price, in the **Share price basis **field

![20260819 - Distributions-2](https://knowledge.exizent.com/hs-fs/hubfs/20260819%20-%20Distributions-2.png?width=604&height=737&name=20260819%20-%20Distributions-2.png)

- The distribution will be reflected on the **Asset Summary** tablein the **Total sold value **and **Total transferred value **rows and in the **Shares sold **and **Shares transferred **rows under the **Number of shares tab**
- Any gain/loss on the final distribution of shares will also update the **Gain/Loss **tab

✅After all transactions have been finalised for the Shares asset, the **Remaining asset value** and **Remaining shares **rows of the **Asset Summary **will show as zero

👷 Our team are regularly making improvements and adding new features. Some things may have changed since this guide was written as functionality gets even more fabulous. If you need further assistance, please contact the Customer Success team who are always happy to help

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