How do I add an expense to my case?

This article will guide you through how to add and keep track of expenses in your case throughout the full estate administration process.

How do I find the expenses area?

How do I add an expense?

How do I settle an expense? 

Where can I view and manage expenses on my case?

Where can I see expenses within estate accounts?

Where to find the expense area 

• Locate the case you wish to add an expense to - How do I find a case I'm working on?
• Click Expenses within the menu bar on the left hand side 

How do I add the expense?

• Click Add new expense

 

• Choose the type of expense you'd like to add 

🕊️ If adding a funeral related expense click Yes under Is this a funeral related expense?* and choose the Type of funeral expense:

🗒️ Click Yes under Do you want to deduct this expense value from the sale value of an asset or add to the repayment value of a liability? * if this is your scenario, then choose the Asset/liability type * and then the specific Asset/liability 

⚖️ If this is a tax related expense, choose Yes for Is this a tax related expense? Then choose the type of tax from the drop down menu

💵 For all other general case level expenses being paid out of the estate (some examples: solicitor fees, court fees), simply answer No to the first 3 questions

• Add relevant information in to the remaining fields 
• You can show if the expense has been settled, partially settled or unsettled. More information here 
• Click Save to add the expense to your case

Settling expenses

To settle an expense:

• Choose if the expense was paid by a third party or not
• Add the amount reimbursed
• Add the source of funds the expense was paid from
• Add the date of reimbursement

You can add an expense yet to be paid, partially paid or fully paid: 

• If the expense has already been settled, you can enter information in all three fields 
• If the expense has been partially settled you can record which account the expense was paid from, update the amount paid so far and update the date each time part of the expense is paid 
• If the expense is still to be paid you can leave all fields in this section blank and update later

View and manage all expenses in a case

• Click into the Expenses section from the left hand side menu
  
  

 

• In the Expenses overview page you'll be able to see a useful summary of all expenses
• Edit an expense by clicking View to open, make relevant changes and click Save
• Delete an expense by clicking on the three dots to the right of the relevant item then choose Delete

Where will expenses show within Estate Accounts?

• Click into Estate accounts and from there you can view the full menu

• Once in the Estate accounts section, you can view settled, unsettled and partially settled expenses within the Liabilities & payments, Reconciliation, Client cash account tabs: 

 

• You can view settled, unsettled and partially settled expenses when exporting estate accounts to pdf or an excel document. How do i export estate accounts? 

PDF version: 

 

Excel version: