How do I add an expense to my case?

This article will guide you through how to add and keep track of expenses in your case throughout the full estate administration process.

💁 You can view expenses within the estate accounts summaries and output at the click of a button at any stage of the administration process, providing you and your clients with clear, easy to understand updates any time you need 

Overview

There are 3 categories for expenses:

Adding expenses

20220110 Expenses with outline (Menu)

  • Click Add expense

20220131 Add expense


Funeral expenses

  • If adding a funeral related expense click Yes under Is this a funeral related expense? *and choose the type of funeral expense:

20220822 Types of Funeral expense

  • Add more details about the expense:
    • Description
    • Full expense value
    • Date incurred
    • Supplier name
    • Whether the expense was paid by a third party
    • Any other useful notes about the expense (optional)
  • Click Add expense to add the expense to your case

💁‍♂️ Funeral expenses will be pulled through to the relevant fields within IHT and Court forms 

🙌 When settling funeral expenses, you have flexibility to record which account the expense was paid from, including the deceased's bank accounts, the client cash account or even via a prepaid funeral plan

Expenses related to the sale of an asset or repayment of a liability 

  • If the expense is related to the sale of an asset or repayment of a liability, click Yes under Do you want to deduct this expense value from the sale value of an asset or add to the repayment value of a liability? *
  • Choose the asset/liability type you'd like to associate the expense to from the Asset/liability type dropdown menu:
20220822 Relating expense to asset or liability type
  • Choose the specific item in your case from the Asset/liability dropdown menu:

20220822 specific item to relate expense to

  • Add the other details about the expense:
    • Description
    • Full expense value
    • Date incurred
    • Supplier name
    • Whether the expense was paid by a third party
    • Any other useful notes about the expense (optional)
  • Click Add expense to add the expense to your case

💁‍♂️ Expenses related to the sale of an asset or repayment of a liability are shown in the automated realised value calculations for those assets/liabilities helping you keep track of any fees which may impact the realised value obtained early on in the estate administration process

🙌 When settling these expenses, you have the option to record the expense being paid from the client cash account, the deceased's bank accounts or even from the proceeds of sale from an asset to give you maximum flexibility and a full audit trail

General expenses paid out of the estate

  • For all other general case level expenses being paid out of the estate (some examples: solicitor fees, inheritance tax bill, court fees), simply answer No to the first 2 questions
  • Add more details about the expense:
    • Description
    • Full expense value
    • Date incurred
    • Supplier name
    • Whether the expense was paid by a third party
    • Any other useful notes about the expense (optional)
  • Click Add expense to add the expense to your case

💁‍♂️ General expenses are shown in the Estate Accounts > Liabilities & payments screen under Administration expenses


Settling expenses

  • If the expense has already been settled, you can record which account the expense was paid from. Alternatively if the expense is still to be paid you can leave this section blank and update these details later:


20220131 Settling expense

  • If the expense was paid by a third party, you can select from the people already added to your case from the Recipient of the funds dropdown menu to show an audit trail of the expense value being reimbursed from the estate. 

Reimbursing third party expense

💁‍♂️ If the person who paid the expense doesn't appear in the recipient of the funds menu when reimbursing an expense, simply add them in the People section of your case as a Creditor

View all expenses in a case

  • Click into the Expenses section

20220110 Expenses with outline (Menu)


20220131 Expenses overview

  • In the Expenses overview page you'll be able to see a useful summary of all expenses detailing:
    • Supplier name
    • Description of expense
    • Expense value
    • Which asset in the case the expense relates to (if applicable)
    • Date the expense was incurred
    • Whether or not the expense has been paid yet

From the overview section you can edit or delete:

  • To edit, from the overview section click anywhere on the relevant item to open
  • Make the required changes
  • Click Save
  • To delete, from the overview section click on the three dots to the right of the relevant item
  • Click Delete

💡 The Expenses overview page is a great way to see at a glance which expenses have been paid already and which expenses are outstanding

View expenses within estate accounts summary and the estate accounts output


  • Click into Estate accounts and from there you can view the full menu


20220110 Estate accounts outline (Menu)
20222308 Estate Accounts Menu for expenses

  • Within Estate capital you will see any impact an expense has on the profit/loss of an asset
  • Within Liabilities you will see expenses paid from the client cash account categorised by Administration and Funeral 
  • Within Reconciliation, administration and funeral expenses are grouped under Liabilities 
  • Within Client cash account, you will see any expenses paid from the client cash account
  • To view the full set of Estate Accounts, click Export
  • Scroll down to see Liabilities which show any Funeral expenses added

  • Further down to Adjustments which will detail any impact of expenses added which impacted the sale of an asset or repayment of a liability


  • And further down to Administration expenses for all other general case expenses

👷 Our team are regularly making improvements and adding new features. Some things may have changed since this guide was written as functionality gets even more fabulous. If you need further assistance, please contact the Customer Success team who are always happy to help. 

☎️ Call us on 020 8152 2902

✉️ Email our Customer Success Team on support@legal.exizent.com