How do I add an expense to my case?

This article will guide you through how to add and keep track of expenses in your case throughout the full estate administration process.

Overview

There are 3 categories for expenses:

• Funeral expenses
• Expenses related to the sale of an asset or repayment of a liability 
• General expenses paid out of the estate

Adding expenses

• Locate the case you wish to add an expense to - How do I find a case I'm working on?
• Click Expenses

• Click Add expense

Funeral expenses

• If adding a funeral related expense click Yes under Is this a funeral related expense? *and choose the type of funeral expense:

• Add more details about the expense:
  
  • Description
  • Full expense value
  • Date incurred
  • Supplier name
  • Whether the expense was paid by a third party
  • Any other useful notes about the expense (optional)
• Click Add expense to add the expense to your case

Expenses related to the sale of an asset or repayment of a liability 

• If the expense is related to the sale of an asset or repayment of a liability, click Yes under Do you want to deduct this expense value from the sale value of an asset or add to the repayment value of a liability? *
• Choose the asset/liability type you'd like to associate the expense to from the Asset/liability type dropdown menu:

• Choose the specific item in your case from the Asset/liability dropdown menu:
  
  

• Add the other details about the expense:
  
  • Description
  • Full expense value
  • Date incurred
  • Supplier name
  • Whether the expense was paid by a third party
  • Any other useful notes about the expense (optional)
• Click Add expense to add the expense to your case

General expenses paid out of the estate

• For all other general case level expenses being paid out of the estate (some examples: solicitor fees, inheritance tax bill, court fees), simply answer No to the first 2 questions
• Add more details about the expense:
  
  • Description
  • Full expense value
  • Date incurred
  • Supplier name
  • Whether the expense was paid by a third party
  • Any other useful notes about the expense (optional)
• Click Add expense to add the expense to your case

 

Settling expenses

• If the expense has already been settled, you can record which account the expense was paid from. Alternatively if the expense is still to be paid you can leave this section blank and update these details later:

• If the expense was paid by a third party, you can select from the people already added to your case from the Recipient of the funds dropdown menu to show an audit trail of the expense value being reimbursed from the estate. 

View all expenses in a case

• Click into the Expenses section
  
  

 

• In the Expenses overview page you'll be able to see a useful summary of all expenses detailing:
  • Supplier name
  • Description of expense
  • Expense value
  • Which asset in the case the expense relates to (if applicable)
  • Date the expense was incurred
  • Whether or not the expense has been paid yet

From the overview section you can edit or delete:

• To edit, from the overview section click anywhere on the relevant item to open
• Make the required changes
• Click Save
• To delete, from the overview section click on the three dots to the right of the relevant item
• Click Delete

View expenses within estate accounts summary and the estate accounts output

 

• Click into Estate accounts and from there you can view the full menu

• Within Estate capital you will see any impact an expense has on the profit/loss of an asset
• Within Liabilities you will see expenses paid from the client cash account categorised by Administration and Funeral 
• Within Reconciliation, administration and funeral expenses are grouped under Liabilities 
• Within Client cash account, you will see any expenses paid from the client cash account
• To view the full set of Estate Accounts, click Export
• Scroll down to see Liabilities which show any Funeral expenses added
  
  

 

• Further down to Adjustments which will detail any impact of expenses added which impacted the sale of an asset or repayment of a liability
  
  
  

• And further down to Administration expenses for all other general case expenses